How To Overcome Procrastination – RIGHT NOW

January 11th, 2011

The previous post in this series talked about causes of procrastination. This week, we’re going to begin doing something about it!

Part 2/8 – How To Overcome Procrastination – RIGHT NOW

Becoming more productive is not a question of working more, but of being smarter about it. That often implies having less on your mind so you can work with clarity and focus. As with many things in life, your resistance to do certain things is between our ears. It’s this resistance you want to deal with, before you begin with any practical techniques to do the actual work more efficiently.

How to overcome procrastination

I’ve tried pretty much everything, and these are the thoughts and things that work best for me. Any of these strategies can give you the momentum you need at a given time to break through your procrastination and get going.

Insight

Identify the reason why you’re delaying. Discover why you’re postponing the work. Reframe your resistance by discovering more about the work to be done. It’s often our fear of the unknown that causes a paralyzing stress, the first step on the slippery slope towards that unproductive frustration. So map things out, create an oversight and insight into what needs to be done. Often, your fears will become considerably smaller.

Dosing

You can’t get everything at once! Install one new habit at a time. Plan time, prepare it, implement it thoroughly and do it until it’s automatic. Make sure you have all the necessary means. Doing things halfway just gives you more work without the benefits.

External pressure

Tell others you’ll be working differently from now on. Find someone who will check on the work you want to be doing. Make sure it’s someone who wants the same as you (so maybe not your boss, that might push his or her own wants upon you) and who doesn’t tend to give you any excuses.

‘Begin’ instead of ‘stop procrastinating’

Your subconscious doesn’t process negatives. What do you see when you tell yourself to stop procrastinating? You probably see yourself procrastinating, right? So every time you tell yourself to stop it, you’re actually strengthening that image. Instead, focus on what you will do. What’s the first thing you’ll do? Take one small thing and start doing it, now.

Begin with the beginning

Often an end result we have in mind can seem so big it’s overwhelming. Forget about having the overview, prioritising, planning… for a second. Let it go. Just do one small thing now, finish it and then do the next. Do that a couple of times, then collect everything into a big picture again. At least, now you’re already created something to work with.

Just do something!

We often stop ourselves from starting because we think we’re not ready yet. We don’t know enough yet, still have to do all kinds of things first… But how often is that really true? What stops you is often less impressive from close by than it initially seems. When you think too much about something, it tends to become an incredible obstacle as all possible scenarios pop through your head. So stop thinking and make a first move, try some stuff out! Trust your instincts and improvisation. Often, the next steps flow automatically from just doing.

How to overcome procrastination

In part 3/8 of this productivity series I’ll tell you about the Golden Rule of Productivity. After that, I’ll give you some practical producitivity boosters that you can choose from. Make sure you’re in the right frame of mind though: clear those mental blockades!

PS.: Now that you’re here, do leave a comment. Even if it’s a small one! A blog is so much more fun when people react to it…

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6 Surprising Causes Of Procrastination

January 4th, 2011

Have you ever made (New Year’s) resolutions? I bet you have! I’ll also wager that most of those resolutions had something to do with your productivity at work. Mainly about how you can increase it, without actually having to work longer hours. Am I right? You want to beat procrastination. Well, that’s exactly what we’ll be telling you how to do in the next eight articles. One per week, so you can take your time with each one.

Reasons for procrastination

Part 1/8 – 6 Surprising Causes Of Procrastination

How many times have you begun your week full of good intentions, swearing you won’t let yourself be distracted and that you’ll get things done? Only to find that you’re spending time on Facebook again, or checking your emails and not ticking off things on your list.

How is that possible! You just want to get your work done and yet you keep on procrastinating. What little devils are at play here?

1. We want instant gratification. Having a nice nap in the couch may seem a lot more fun than going out running in the cold. Sipping on your coffee and staring out of the window is easier than working on that boring report. Checking your mail or Facebook gives you a quicker result than finishing the project that takes hours of work.

2. We’re afraid. Maybe you’re postponing your work because there’s a problem or question that hasn’t been solved yet. Maybe you’re afraid you’ll fail or look stupid. Sometimes it’s easier to do something easy and save the real work for later. That way, you don’t get confronted with possibly negative results.

3. We get paralysed by perfectionism. If you like things to be done really well it’s probably going to take a lot of work. Just thinking about the work your project will take, you could easily get slightly stressed. In fact, it can make you so stressed that you never get started. You’d rather dream about the result than have to face the possibility of not having a great result.

4. We’re not children anymore. When we were in school, there was a teacher breathing in our necks that chided us for not doing our work. In some work environments, the same applies. Under external pressure, however unpleasant, you do have the tendency to get work done. As an independent adult you’re supposed to be doing this by yourself, which sadly many of us don’t. You probably wouldn’t be reading this if you did.

5. We overestimate our future self. We often postpone things because we think we’ll get them done in some bright future where you’re more productive than ever and work is effortless. Sadly, reality tends to be a bit more grim. Sadly if you’re not working on it right now, in your bright future you’ll be the same procrastinator you are today. Why would anything have changed? Stupid future self…

6. We want to do too much. We all know the phenomenon: you get so sick of procrastinating that you swear it’s going to change this time. The first thing you do works, so you get hungry and try to fix everything at once. Soon, you’re so swamped in things to do for the sake of time management that you’re more stressed than before. Exhausted, you give up and fall back into the same old routine.

Our future self may not be as super as we imagine

Our future self may not be as super as we imagine

So how can you overcome procrastination?

Over the course of this series, we’ll take a look at different ways to overcome your internal procrastinator with concrete productivity tips and insights you can choose from (wisely) to become more efficient.

PS.: Now that you’re here, do leave a comment. Even if it’s a small one! A blog is so much more fun when people react to it…

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New words for 2010

November 2nd, 2010

Some of the more interesting recent additions to the English language:

Testiculating - Waving your arms around and talking bollocks.

Blamestorming - Sitting round in a group, discussing why a deadline was missed or a project failed and who was responsible.

have-a-meeting-590x447

Seagull manager – A manager who flies in, makes a lot of noise, craps on everything and then flies out.

Salmon Day - The experience of spending an entire day swimming upstream only to get screwed and die.

Cube Farm – An office filled with cubicles.

Prairie Dogging – When someone yells or drops something loudly in a cube farm and people’s heads pop up over the walls to see what’s going on. (This also applies to applause for a promotion because there may be cake.)

prairie dogging

Salad dodger – An excellent phrase for an overweight person.

Swamp donkey – A deeply unattractive person..

Aeroplane blonde – One who has bleached/dyed her hair but still has a ‘black box’.

Percussive Maintenance – The fine art of whacking the crap out of an electronic device to get it to work again.

Oh-No Second – That minuscule fraction of time in which you realize that you’ve just made a BIG mistake. (e.g. You’ve hit ‘reply all’).

Greyhound – A very short skirt, only an inch from the hare.

Millennium Domes – The contents of a Wonderbra, I.e. Extremely impressive when viewed from the outside but there’s actually naught in there worth seeing.

Monkey Bath – A bath so hot, that when lowering yourself in, you go: ‘Oo! Oo! Oo! Aa! Aa! Aa!’.

Mystery Bus – The bus that arrives at the pub on Friday night while you’re in the toilet after your 10th pint and whisks away all the unattractive people so the pub is suddenly packed with stunners when you come back in.

A bit too long maybe

A bit too long maybe

Tramp Stamp – Tattoo on a female’s back.

Picasso Bum – A woman whose knickers are too small for her, so she looks like she’s got 4 buttocks.

Tart fuel – Bottled premixed spirits, regularly consumed by young women.

How to really motivate people at work

October 29th, 2010

Looking for a new way to get employees to behave with the responsibility and initiative of a business owner? Look no further! Daniel H. Pink recently unleashed his powerful book ‘Drive‘ on the world. He explains why money is only a motivator for purely mechanical tasks, and how you should only use money to have people not have to worry about it. He also explains what really motivates people. RSA made an amazing animation about this, which I think you should definitely watch.

The question remains – how to implement this in your own company? That’s exactly what I researched and put in my employee motivation ebook: ‘why employee rewards won’t drive your sales up’. I looked at all the main motivation theories, from Maslow over Herzberg to Hackman&Oldham. Then I looked at management practice, incentive schemes and leadership studies. And of course I read Dan Pink’s book.

Because you have to be thinking about your organisational goals, and at the same time you’d love to implement these ideas that Dan Pink is offering! My ebook answers this conundrum, giving you techniques and a seven-step plan to getting your people highly motivated without bonuses.

People are awesome

October 29th, 2010

A visual ode to those that constantly push back the limits of the impossible:

How the anatomy of the brain influences our behaviour

March 31st, 2010

Do you control everything you do, or are there instincts that act faster than the shadow of your consciousness? With this thought in mind we went down to a course in neurosciences at Elan Vital, given by the Institute of NeuroCognitivism.

Neuroscientists research the workings of the brain, and its effect on our conscious and unconscious behaviour. Different areas of the brain influence us and can come into conflict with each other. During the course in neuroscience we followed, four areas were identified that are instrumental in our daily dealing: the reptilian brain, the paleolithical brain, the neolithical brain and the prefrontal area.

The reptilian brain

This is the seat of our survival instincts. The animal state full of adrenaline you feel when your life is in danger. There are three typical reactions to this kind of stress: flight, fight or inhibition. Most people have a general tendency towards one of these reactions, a typical way of reaction to stress.

Flight is when you run away from a situation, or you try to deny it by looking away.

Anatomy of the Brain - Flight

Fight is trying to dominate to get your way even when you’re wrong or in a losing position.

Anatomy of the Brain - Fight

Inhibition is giving up, curling into a defeated little ball and playing dead.

Anatomy of the Brain - Inhibition

The reptilian brain isn’s only activated when our life is in danger. It can also happen when we’re faced with a situation to which we have no set answer. Like talking to a complete stranger, or facing a difficult new problem at work.

As long as we don’t have a sure strategy to deal with a certain situation, this part can become activated as a kind of alarm bell. Most of the time however, the reptilian brain isn’t the part you want to be in when faced with stress.

The paleolitical brain

The paleolithical brain

The paleolithical brain

Every time you come into a new social situation or group, your position is decided. It happens nearly instantly and through the instinctive messages being sent out by your paleolithical brain. This part of your brains works according to two main axes: dominant-submissive and marginal-axial.

The first axis, dominance-submission decides how domineering or submissive someone generally is. It’s also relative: you can be dominant in one situation and submit to someone else’s authority in another – depending on the people you come into contact with.

The paleolithical brain decides natural dominance and submission, not formal hierarchy. So even when someone is a manager, it could be that their subordinates are really the dominant ones. Of course, a naturally more dominant person will be more prone to become a manager.

People often force themselves to be more dominant, as this is what our culture looks up to. This can lead to a counterreaction of the paleolithical brain towards the submissive in other areas of life. A telling example is that of extremely powerful men becoming SM slaves in their spare time.

The marginal-axial axis indicates how connected someone feels to others, and the world as a whole. Marginals tend to be wary and place themselves outside of groups, while axials love being in company and trust in the energy of the world to take care of them.

This instinctive positioning of the paleolithical brain is more or less fixed. It can change, but not much. With effort, someone can shift their general position on these axes. What often happens is that people use the neolithical part of their brain to bypass the paleolithical position they have in a group. A good example is someone who takes class to speak in front of large groups.

The neolithical brain

The neolithical brain

The neolithical brain

This is the part of the brain we could call our consciousness. It’s where all our habits, convictions, strategies, memories etcetera are placed. It’s everything we rationally know and are able to do. It’s the part we use to perform routine tasks like brushing our teeth, driving, talking… and also to solve problems that we have procedures for.

This part of us likes habits. It wants to see everything solved according to strict rules, thinking within the box. Of course, life constantly throws up situations the neolithical can’t answer. In this situation, a panic reaction can start that takes us all the way down to our reptilian brain. Or we can use the prefrontal part of our brain to come up with a creative new answer.

The prefrontal area

The prefrontal area

The prefrontal area

This is the creative, higher part of our brain. This is where new links are laid, where there is overview and inner peace. It’s what artists call their muse, the state of ‘flow’ described by Mihaly Csikszentmihalyi.

Our culture is very much centered on the rational, the neolithical. Work life is often geared towards the repetition of known tasks, meaning that our contact with the prefrontal is only sporadic. That also means that in new situations, we go reptilian stress reaction more than we go prefrontal problem solving.

There are different ways to strengthen the prefrontal. The main way is to spend as much time there as possible: by seeking peace from routine thinking and feeling, by meditating. Another good one is to put yourself in new positions where you’re forced to come up with new solutions. Or through creative expression: theatre, painting, singing, writing… and laughing!

Prefrontal Brain

How the areas are linked to each other

You could see the progression from reptilian to prefrontal brain area as going from lower to higher; from animal instinct to higher self. Every higher part of the brain sees the parts below and can use their resources to make decisions. So the neolithical can become aware of paleolithical tendencies and correct with new strategies of dealing with group dynamics. The prefrontal can take in account all neolithical experience and still come up with a completely original solution.

This is why we advocate developing the prefrontal as much as possible; it’s where you have the most peace and possibilities!

Link of neurosciences with other theories and practices

Neuroscience offers a scientific link between well-known concepts from psychology and coaching. For example, the progression from reptilian to prefrontal is akin to Abraham Maslow’s hierarchy of needs pyramid: from survival to self-actualisation.

For the first time, biological science enters psychology and the study of the human mind. It carries enormous potential for the development of psychology. It also holds much promise for the growth of the coaching practice as an effective way to learn to deal with our brain and become more effective in our lives.

At YourCoach, we can now offer you coaching according to the principles of neuroscience. Do you find yourself ending up in reptilian stress reaction where you’re unable to formulate effective solutions to your problems? Would you like to use your prefrontal more and change certain patterns in your life? Would you like to bring more balance in your dominance-submission? Contact us for more information about coaching at YourCoach!

The link between marketing and coaching

February 10th, 2010

We regularly get the feedback that our business model is rather diverse, and somewhat confusing. What exactly is it that we do? Is it websites, or coaching, or both? And how do we combine those within one company?

We’re actually a hybrid company. We love variable activities, going from technical to personal. With our diverse interests we have grown expertise in various fields that we use in all of our work. Sometimes they’re separate (not every coaching client goes home with a website :D ), and sometimes we use everything we know in one project.

Like with Personal Branding, where we create a brand from someone’s unique traits and starting from their own values and vision. We start with coaching, where we elicit someone’s internal values and align them to create a compelling story. Then we use all of our technical and creative skills to give this a concrete form. That consists of a logo, house style, website (with SEO), copywriting etcetera. This process ensures success: our clients tell us exactly what they want, and we hear them. Just take a look at our references!

It’s our belief that companies will become increasingly hybrid like us in future. The holistic, human approach is more and more prevalent in corporate life. People working from home. Companies like Google that have people spend one fifth of their working time on projects that have nothing to do with their daily task. The shift in team buildings from learning specific skills to getting to the person below the professional, and developing him or her.

Our orientation is intuitive and based on our many interests. And because we’re passionate in all we do, success is guaranteed! We can help our clients on different levels, which means they can consult us for both personal and professional questions – and get them aligned.

What do you think about our business model and/or the way we present it? What can we improve? Let us know!

Forms of meditation

February 3rd, 2010

I’m not an expert in meditation, but I do know that there are different kinds. I notice that people that start meditating (like me) don’t have a clear view on the differences of every approach, which may lead to disappointment or objectives not being reached.

One way of meditating is concentration meditation (I’m inventing these names). This is where you keep your attention focused on one object. It strengthens your peace of mind and concentration skills, but won’t necessarily lead to any deeper insights. It’s like doing any other activity that absorbs all your attention, like extreme sports or fine arts.

concentration meditation

concentration meditation

Another way is passive attention meditation. This is the most well-known one, where you sit still and watch your breathing. You become aware of the thoughts that distract you and take your attention away. When you realise this, you accept the distraction and silently celebrate your return to attentive breathing and awareness. This is a very soothing form of meditation and leads to surprising insights. By overlooking the thoughts that spontaneously pop up in your head, often connections spring into existence between previously unconnected parts of your mind.

passive attention meditation

passive attention meditation

Then there’s active attention meditation, where you give a ‘flavour’ to your meditation. You set an intention, like feeling love for yourself and/or others; or setting an intention to let all thoughts and feelings concerning a certain subject come to the surface; radiating goodwill to the world; visualising a certain goal or situation; repeating affirmations; etcetera.

active attention meditation

active attention meditation

You can immediately see the difference between these forms of meditation. Their effect is also different, so it’s important to know where you’re hoping to go.

Did I forget something? Any interesting links about this subject? Let me know!

The difference between knowing and doing

January 18th, 2010

I recently realised, again, what a difference there is between knowing and doing – and between what I think I am and what I actually transmit to the world. Knowledge can give one the alluring illusion that we actually can and do what we know and believe. But we can’t. Of course we do things right and live according to our principles, at times. We then tend to retain these experiences as confirmation, and filter out what contradicts our beliefs.

I don’t mean to imply that knowledge is the devil. It can make you learn to do things faster, and it can even be satisfying unto itself. But we shouldn’t that having static knowledge is the same as dynamically doing. Knowledge gives you time and unlimited abstract resources to act and react perfectly, while doing is in the moment and very concrete. It’s balancing strategy and instinctive action, improvisation and experience.

This is particularly valid for self-development. I know plenty of people that know a lot about living life, and do poorly at it. Including me, a lot of the time  Have you ever read a book about self-development and not done the exercises? Then you probably don’t really get that book. It’s the experience, living through it that transmits the message to your body and deeper being. My rule these days is that I read one book at a time, and that I do the exercises – even when I think I can already do what’s being asked.

I have cycles – phases of doing, and phases of overview, analysis, gaining new knowledge and building a strategy for the future. It can happen in a flash, or over a few months. Every phase has its merits, yet I tend to believe that the majority of our life should be spent doing, in the moment.

Another thing about learning and knowledge: I think only what you need at that time sticks. Everyone has some areas of interest at a certain moment in time; the next step in their evolution waiting for them to take it. I really believe that only what’s relevant to that next step, sticks. The rest may be stored for later, but even then the step will have to be taken, not known.

So here’s a call for simplifying the knowing: look up what you need, feed yourself with what attracts you. And don’t forget to get back into the doing!

Desire

January 18th, 2010

We all want things form life. Love, a great career, adventure, good friends… Our deepest, general wishes take the shape of specific desires and expectations that we carry around with us daily. When our desires are not fulfilled, we can feel resistance and frustration. We could start thinking life is incomplete, that we are incomplete or incompetent, and that we will never be happy. After all, there’s so much to want, and so little time and means to get it all!

I want all kinds of stuff. I want a compelling job, lots of love, and time to do anything that tickles my fancy. Sometimes I feel overwhelmed by all the things I want, and the fear that I’ll never be able to do it all. When I really let myself be drawn into this feeling, I become stressed, impatient and even unhappy. I’ve had times I raged through life like a race car, going from one thing to another. I hardly took the time to eat properly; when I came home from work I rushed onto the sports club, to see friends or some other project that I was busy with.

There’s nothing wrong with being busy, unless you’re doing it to get something out of it.

Life became a haze and I couldn’t get no satisfaction. I looked for ways to get more into my day. You know where this story is going… I never found release in more activity. It just got worse. I remember telling my then girlfriend about this. She looked helpless and said: ‘But I don’t know anyone that’s as busy with things as you?’ By wanting so much I made myself unhappy, and I even soured up our relationship with it. In doing one thing, I had to neglect another and as such, nothing worked as it should.

I realised there had to be another way. When I look at the goal behind my activities, I can bring them back to a few fundamental wishes. Health. Love. Interesting, diverse activities and feeling like I’m getting better at things. And some recognition for my efforts. That’s about it!

Off to the convent!

At first I though I just had to let go of my wishes. That I would be saved when I gave up on my desires, a bit like a priest denounces the worldly for the spiritual. No career, love or time- and money-consuming hobbies. When my desires would be gone, I would be free.

Needless to say I never made it there, nor has anyone else that I can think of. When I felt my desires being put behind a wall, life lost its lustre. All the things I desire are what makes life worthwhile for me! I realised I was alternately doing on of two things: either letting myself be governed by my desires and becoming their overworked slave, or taking distance from them and losing my lust for life.

Anthony Robbins calls this kind of perpetual cycle a Crazy Eight. You go from one extreme to another, constantly reacting to the negatives of the other extreme. I was trapped in an eternal pendulum, going from giving into my desires and taking distance from them again. At some point I thought: there must be another way!

The third way

As is to be expected from a synthesis between to seeming opposites, the third way comprises a bit of both previous approaches. Going for the fulfillment of your wishes, and at the same time letting go of the struggle to have your desires fulfilled. In short: stopping the search, and finding.

Let’s make that concrete shall we. For example: how can you find love without looking for a partner? A question I have extended experience with. On the one hand you want to be together with the right kind of person, but in the meantime loneliness eats its way through your peace of mind and you just want someone that you feel cherished by – if not just for a moment. These two movements create another Crazy Eight: it could go from a forced independence to head-over-heels dependence. What’s the third way? How can you still your hunger without eating?

Let go. Your desires are not who you are. Hunger passes. It can feel like you’ll die when your desires aren’t fulfilled, but you know you can survive without. That’s the beginning of letting go: accepting your desires are there, not pushing them away. You become aware of them, and in becoming aware you realise there is more than that desire. With that insight comes peace, and you can focus again on creating the conditions under which getting what you want gives you true fulfillment.

The difference between desire and pleasure

There is a difference between desire and the actual pleasure you get from a certain situation. Desires are a kind of mental/emotional construction, a projection of what we think we’ll get from a certain situation. Needless to say they hardly ever correspond to reality. That doesn’t make desire bad, but it does make them unfit as the only criterium to base our decisions upon. The best criterium is the actual pleasure you get from a situation, the reality of your fulfillment.

Like one of those nights you initially didn’t feel like going out but that turned into the wildest party ever! Or New Year’s Eve, the typical example of a night so overloaded with expectation that is doomed to be unsatisfying.

Desire is there, and it is important. It’s an indication of what inspires and motivates you. It drives you on. Then comes the true fulfillment. You can desire a promotion at work intensely and get, only to realise that it involves more work and stress without offering a satisfactory pay rise. Or you finally find someone and then notice that it’s not all that, and that you have to compromise to a situation that only suboptimally fulfills you.

The balance between desire and pleasure

Making the fulfillment of your desires the main goal of your life, means that you will never be satisfied. Put your desires back where they belong: in front of the cart. When you are taken over by your desires they are in the cart, and you’re pulling. Desires have no rest, no end destination. Once one thing is reached they move onto the next. That’s why you need to become the driver of your life.

That implies having a satisfied sense of self, being satisfied now. As your desires will never fulfill you for more than a few seconds, they are only signposts along our way.

Like in a game: don’t focus on the end result, as you don’t directly control that. What you do control is every separate step you take. The desire to win may be in the back of your mind, driving you on. But it’s focus and fulfillment in the moment that wins every point. Life may not be a game, it is a path full of challenges. When you can let go of the fear of not having your desires met, most obstacles disappear by themselves.